Elements incorporated in a Well- Written Report by Patrol Officers

Elementsincorporated in a Well- Written Report by Patrol Officers

Thetraining commander in the department of defense plays a vital role inhelping new recruits to easily learn the elements needed in theirstipulated jobs. Training commander may delegate some of theessential training sessions such as report writing to his or hersubordinate employee. Reports written by patrol officers are thebasis of a successful investigation and prosecution of an offense.Therefore, they ought to ensure that the report is given thenecessary attention. An individual who has been requested by thetraining commander to teach the new patrol officers on how to write awell- structured report ought to keen on details and offercomprehensive information (Whisenand, 2011).

Thereare several critical elements that ought to be put into considerationso as that patrol officers can produce a well written report. First,the patrol officers ought to write down questions that come intotheir mind while observing or interviewing the suspects or witnessesof a crime scene. This helps them to be focused and properly conductfollow- ups. In addition, they ought to identify and write down theelements spoken by a particular witness or suspect. They should alsoincorporate the description of the suspects’ or witness’clothing, environmental and time of the crime scene. Secondly, patrolofficers should also establish the elements of crime. In this case,they should know every legal aspect related to the offense. This isbecause the defense attorneys will look and attack the aspects thathave less evidence, and therefore enhance the defense of the offender(Shults, 2012).

Thirdly,the patrol officers ought to include exculpatory evidence in thereport. In this case, they ought identify, write down the names ofsuspects and conduct follow- ups so as to obtain concrete evidence.In the report, they should also include names of officers whowitnessed the crime, first- hand witnesses, digital video and audiomaterials

Fourthly,patrol officers should not forge a report. It is better for anofficer to lose a case than lose his or her job, reputation orability to testify. More so, defense attorneys can look for evidenceto make the patrol officer appear to be guilty. Therefore, a patrolofficer ought to produce a report that describes his or herprofessional behavior and those of other officers in the crime scene.The reporting officer ought to offer the reader with comprehensivedetails of the events so as to reduce the chances of doubts (Shults,2012).


Shults,J.F. (28 November, 2012). Five keys to great report writing.Retrieved fromhttp://www.policeone.com/investigations/articles/6049898-5-keys-to-great-report-writing/

Whisenand,P.M. (2011). supervising police personnel: The fifteenresponsibilities. Upper Saddle River, NJ: Pearson Learning.