Class Name

ClassName

DateWhen Due

Proposalon a New Accounting System

Theinformationsystemin anycompanymust enableemployeesto worktogetherin servingtheneedsof their customers.Therefore,thesocio-technical approachaffirmstheaspectsof theinterrelationship oforganizationsandrecognizestheinteractionbetween technology andpeoplein their workplaces. Theessenceof thisproposalis to providea persuasivediscussionon howimplementinga newaccounting systemin InductorsCompanywill meetthefive objectivesof IT andaccounting departments,includinguser access,security,dataprotection,user friendliness,andSarbanes-Oxley aspect.

UserAccess

Theaccounting systemmust haveuser accessto allowparticularindividualsaccessthesystemandcarryon with theworkallocated.In InductorsCompany,thesystemwill be accessibleto thestaffsof thecompany,buttheaccesslevels will alsobeimplemented.Thetwo levels of accesswill be standard,andadministrator.Theseniormanagementwill havetheaccessto theadministratoruser accesslevel. In addition,otheremployeesusingthesystemin their dailyactivitieswill onlyaccessthesystemas standardusers since theyare not requiredto editthesystem.Thesystemwill alsohaveremoteaccess,an applicationthat will allowaccountantsto accesstheir data on differentcomputersas faras thesystemisinstalledandtheyhavetheaccesspermission(Dzung, Dacfey et al. 1152).

Security

Tomeetthesecurityobjectivesin InductorsCompany,noemployeewill be allowedto accessothersiteswhentheaccounting systemis logged in. In fact,thiswill protecthacking andanyinstancethat might compromisetheaccounting data of thecompany.TheIT departmentwill alsomakesurethatwhenthesystemis beingmaintained,theissuesof phishing should beprotectedsince electroniccommunicationcan takeplacewhenthesystemis undergoingmaintenance.Everyplatformof theentiresystemwill havedifferentsecurityproceduresto enhancetheoverall securityof theentiresystem.

Protectdata from authorized access

Eveniftheusers havethepermissionto accessthesystemthrough passwords,theInductorCompany’saccounting systemwill haveto assignpoliciesto thesystemusers. Theusers will not havepermissionby defaultto protectproxiesfrom accessingthesystem.Theywill stillrequirepermissionto accessthesystemthrough individualorgrouppolicyaccordingto thedepartment.Forinstance,auditorsmay haveindividualpolicieswhilethedepartmentof financialaccountmay beallotteda grouppolicy.In fact,our systemwill ensurethatotherdepartmentsin thesamecompanycannot accessthedata of otherdepartmentsby makingsurethatthere are multiplelevels of accesswith differentpolicies.

UserFriendly

Theaccounting systemwill meettheusers’ expectations by avoidingsophisticatedtechnology in its application,butmakingituser-friendly andeasyto operatein accomplishingthesetgoals. Thesystemwill ensureaproductive and enjoyable experiencethat can be understoodeasilyby Inductors’employeesandon theotherhanda complexsystemthat cannot behacked.Thesystemwill be easyto updateinformationto avoidusers from skippingsomevitalprocess.In fact,ifsomestepsare leftout, there might be memoryleaksandtrailsof badresults.Thesystemwill ensurethattheuser enjoysthehardworktheIT departmentwentthrough whencomingup with thesystem.

Sarbanes-Oxley

Theobjectiveof SOXin our systemwill be metby makingsurethattheaccounting systemin InductorsCompanyprotectsthepublicandtheshareholdersfrom fraudulentpracticesandaccountingerrors.In addition,thesystemwill ensurethatthere is accuracyof corporate disclosureandthedeadlines setby theSarbanes-Oxley Act 2002 are keptto enhancecompliancewith thelaw.(Hart 440). In essence,thesystemwill ensurethatthedatabase that will storeauditing recordsforupto thepastseven years.In thiscontext,our systemwill giveconfidenceto theusers andtheIT departmentas wellas instillconfidenceto thecustomersbecauseanyrecordtheyrequirewillbe readilyavailable.

Inconclusion,adoptinganew accounting systemmight be overwhelmingto theemployees,bothin theaccounting sectorandin thetechnicaldepartment.Theissueof datasecurityshould be handledcarefullyto avoidunauthorizedaccess.There should alwaysbe a boundarybetween theusers andmaintainers of thesystem.In fact,to avoidthoseissuestheIT departmentshould onlyhaveaccessto theplatformthat supportsthesystemwhilethesystemusers should onlyaccesstherunningplatformthat transactsthebusiness.

WorksCited

Dzung,Dacfey et al. “Security for industrial communication systems.”Proceedingsof the IEEE.2005. 1152-1177. Print.

Hart,Oliver. “Regulation and Sarbanes-Oxley.” Journalof Accounting Research47.2 (2009) : 437-445. Print.