423 M4 SLP 5
Whileimplementing a project management software, there are various stepsinvolved in order to ensure that the software is of help to thebeneficiaries. The stages followed in the implementation of thesoftware focus on the resources that will be used, as well as thetiming of the processes to be carried out in the entireimplementation endeavor. Following the appropriate steps and stageshelps to ensure that the project outcomes are achieved within the settime and that there is no wastage of resources in the implementationprocess. As a result, there are few complexities and complications inthe process and the stakeholders involved are satisfied that theretheir efforts are yielding good results. This paper will outline theactivities involved in the steps of plan action definition and plandesign. In the paper, there will be a detailed discussion of thespecific steps.
Inthe implementation of the Desire to Learn project managementsoftware, an action plan is required since it helps in reaching thegoals, as well as clarifying the resources required in theimplementation of the project. In addition, an action plan helps indetermining the timeline within which the tasks will be completed aswell as state the resources required to implement the project.Although the project may be complex and large, an action plan isuseful in breaking down the project into smaller unites that aremanageable. With regard to D2L software, the implementation of thisproject requires the manager to come up with SMART goals. Thisimplies that the goals have to be Specific, Measurable, Attainable,Realistic, and Time-based (Tayntor, 2005).
Accordingto Kavanagh (2004), in the stage of action definition, one of thecrucial aspects that the project managers should adhere to is theidentification of tasks. This requires brainstorming in order toidentify all the tasks that should be completed to accomplish theobjectives of the project. Task identification helps the organizationto identify the first task that should be accomplished, and theactions to be undertaken in order to complete these tasks. This stepalso calls for the prioritization of tasks and setting deadlines forthe accomplishment of these tasks. After the tasks have beenidentified, they are then delegated to the various staff members.With delegation, it becomes possible to analyze the tasks in detailand determine who is best suited to carry out each task. In addition,this step calls for the analysis of the deadline for each of thesteps. The step is helpful in determining the additional resourcesthat are required in the implementation of the project.
Actiondefinition also requires checking whether the plan developed by theproject managers is comprehensive. It is at this stage that themanagement decides whether there is adequate cash, materials,equipment, systems, expertise, as well as staff members needed in theimplementation of the project (Kerzner, 2001). Each task should beallocated the adequate resources, which must incorporate both thehuman and financial resources. Thus, adequate staff members andfinances should be allocated for each task to be conducted in theimplementation of the entire project. For example, the staff neededin the installation of the software should be allocated, as well asthe employees required to train students on how the softwareoperates. The staff required to maintain the software should also beallocated at this stage and the salaries and any bonuses for eachstaff member should be determined as well (Tayntor, 2005).
Inthe stage of plan design, the main goal is to ensure that planninghas been conducted appropriately and that the project can begin asplanned. One of the steps involved in this stage is the preparationof Project Identification Document, which describes all the detailsregarding resources to be used in the project, as well as the methodthat will be used to deliver the project. Plan design also involves adetailed plan of how the project will be delivered. During thisstage, there is identification of all required resources, as well asdetailed description of the tasks to be undertaken at each level ofthe project lifecycle. Plan design also incorporates the input of thestakeholders involved and their suggestions on how the project shouldbe undertaken (Kavanagh, 2004).
Furman(2011) asserts that the stage of plan design also requires detaileddesign of what the project will entail in this step, the techniciansinvolved in designing the software come up with technical detailsthat will enhance continuation with the proposed stages. At thisstage, the software is evaluated to ensure that it complies with theoriginal design and that there are no deviations in the proposedimplementation process. Plan design also involves testing the planand incorporating various testing levels that will be conductedduring the testing phase of the project. This implies that theproject managers should identify the appropriate environments to beused while testing the application. Moreover, there should be anevaluation of the criteria that ought to be met at each level beforeproceeding to the next level.
Furman,J. (2011). Theproject management answer book.Vienna, VA: Management Concepts.
Kavanagh,P. (2004). Opensource software: Implementation and management.Boston: Digital.
Kerzner,H. (2001). StrategicPlanning for Project Management Using a Project Management MaturityModel.New York: John Wiley & Sons.
Tayntor,C. B. (2005). SuccessfulPackaged Software Implementation. NewYork: CRC Press.